Please take the time to read the rules and information set out below carefully. By booking your stall, you have agreed to the terms and conditions set out below and others that will be sent out prior to the festival.
Product description – It is necessary for the smooth running of the festival that stallholders selling food or drinks have supplied a brief description of all they plan to sell. If for any reason this changes before the Festival you must inform us.
Sugar Free – Due to council regulations regarding sweetened beverages, we request all food and beverage stall holders to sell sugar free drinks at the festival such as water, fruit drinks with no added sugar, unsweetened milk and sugar free soft drinks.
Food permits – All sites selling food &/or beverages must have completed a council form to operate a food stall and have been issued with the required permit – this is your responsibility. These will need to be displayed on your site. Forms can be downloaded from the Council website www.marlborough.govt.nz or phone 03 5207400 for more information. Please allow plenty of time to submit your form to the Marlborough District Council at the address on the form, not to the Marlborough 4 Fun. Stalls may be inspected for compliance on the day of the Festival and those without the required permit on display may be closed down. Any stalls not complying with the conditions of their permit may also be closed down.
Glass – No glass or hard breakable plastic will be allowed.
Water – All sites selling water, must be packaged and sealed. No tap water is to be supplied other than by the organisers.
Fire Extinguishers – All sites operating gas or electrics must have a fire extinguisher on site on the advice of Marlborough Fire Safety, and to help protect you from not only your own potential fire, but that of a neighbouring site. Please ensure all of your staff know where it is and how to use it. Small extinguishers are available to hire through Fire Safety Systems Tel 0508 352 637. Please note food stalls may be inspected for these. If you are operating by Gas, please have a bottle of soapy water available to check for gas leaks, this is a request of the fire safety officer.
RUBBISH- Stallholders are responsible for removing their own rubbish from their site.
SITE STRUCTURE – Sites are 5m x 5m. Please ensure all of your equipment, including your vehicle (if relevant) is contained within this area. If you require more space either book 2 stalls or please contact the organisers to discuss. If you take up more space on the day, you will be asked to move your goods and/or marquee.
All sites are bare and un-powered, unless otherwise booked. Stall holders will need to provide protection from the elements, gas powered cooking equipment, food storage and presentation areas. It is recommended that on site food preparation be kept to a minimum.
Continental Tel 0800 4 266846, McKendrick Event Hire 021 504 074 or Blenheim Hirepool Tel 03 578 1111 have a wide range of equipment for hire.
FOOD AND DRINK STALLS – Stall stallholders may only have inspected meat products for sale. Mussels or fish for sale must have been procured through registered fish receivers.
ALCOHOL STALLS – Only stalls designated by the organisers are permitted to sell alcohol. Each of these designated stalls must provide at least one person with a current bar managers license at all times, and must hold and display their own Special License to trade at the event, for the specific date. Alcohol sale will end at 6.15pm promptly.
This is an R18 event. Although gate staff will check for age and issue wristbands Alcohol stalls are responsible for checking ID for all customers under 18 and monitoring intoxicated customers. Any fines incurred as a result of irresponsible management of Alcohol sales will be the responsibility of the stall holder.
No bottle sales or sales of alcohol in glass containers allowed. Any non-compliance of this rule risks the site being closed down.
CURRENCY – There is no “Festival” currency. PLEASE BRING PLENTY OF CHANGE FOR YOUR OWN STALL. You are responsible for your cash takings on the day.
ADDITIONAL INFORMATION – A water tank will be on site. Permanent hoses must not be connected to this water supply.
Any stall holder who is found to be responsible for damages to the festival site in any way that requires maintenance e.g. burnt grass, water damage, etc will be liable for costs and/or repair. This will be dealt with by the Marlborough District Council and is not the responsibility of the organisers. You are to leave your site in the condition in which you found it.
If you have any queries please contact Danica on: Ph: 03 5778935 E-mail: firstname.lastname@example.org